Qualification Operations

When auction is over the qualification process starts. The status of tender is active.qualification then. Right after results are submitted to Central DB, there is award generated for auction winner.

Listing awards

The pending award can be retrieved via request to list all awards available:

GET /tenders/64e93250be76435397e8c992ed4214d1/awards HTTP/1.1

The award is with pending status meaning the fact that procuring entity has to review documents describing the bid and other bidder documents.

Disqualification

The protocol of Qualification Committee decision should be uploaded as document into award and later its status should switch to either active (if it is accepted) or unsuccessful (if rejected).

POST /tenders/64e93250be76435397e8c992ed4214d1/awards/{}/documents HTTP/1.1

The Qualification Comittee can upload several documents, like decisions to prolong the qualification process to allow the bidder to collect all necessary documents or correct errors. Such documents would help to have procedure as transparent as possible and will reduce risk of cancellation by Complaint Review Body.

PATCH /tenders/64e93250be76435397e8c992ed4214d1/awards/{} HTTP/1.1

{
    "data":{
        "status": "unsuccessful"
    }
}
HTTP/1.1 200 OK
Location: /tenders/64e93250be76435397e8c992ed4214d1/awards/ea36a10ad89649ccac253f23d8e0e80d HTTP/1.1

Note that after award rejection the next bid in the value-sorted bid sequence becomes subject of subsequent award. For convenience you can use the Location response header from the response above that is pointing award in “pending” state.

Contract Awarding

Protocol upload:

POST /tenders/64e93250be76435397e8c992ed4214d1/awards/{}/documents HTTP/1.1

Confirming the Award:

PATCH /tenders/64e93250be76435397e8c992ed4214d1/awards/{} HTTP/1.1

{
    "data":{
        "status": "active"
    }
}
HTTP/1.1 200 OK

The procuring entity can wait until bidder provides all missing documents (licenses, certificates, statements, etc.) or update original bid documents to correct errors. Alternatively they can reject the bid if documents provided does not satisfy the pass/fail criterias of tender (even before full package of supplementary documents is available).

Cancelling Active Award

Sometimes Bidder refuses to sign the contract even after passing qualification process. In this case Procuring Entity is expected to be able to reject approved award and disqualify Bid afterwards.

After we have Award with active status:

GET /tenders/64e93250be76435397e8c992ed4214d1/awards/fbccb31b3b864c7b80ca19ebd510ee72 HTTP/1.1

{
    "data": {
        "status": "active",
        "contracts": [
            {
                "status": "pending",
                "awardID": "fbccb31b3b864c7b80ca19ebd510ee72",
                "id": "40d0fe977c0f4560a1de71ab122a6fae"
            }
        ],
        "suppliers": [
            {
                "contactPoint": {
                    "name": "Розалія Піддубний",
                    "telephone": "014 883 59 49"
                },
                "identifier": {
                    "scheme": "UA-EDR",
                    "id": "0000741"
                },
                "name": "Чуйко-Скопенко",
                "address": {
                    "postalCode": "21100",
                    "countryName": "Україна",
                    "streetAddress": "21284 Данько Cape",
                    "region": "м. Вінниця",
                    "locality": "м. Вінниця"
                }
            }
        ],
        "bid_id": "1af1d3169c5947c3a30450d2f8c8e7a2",
        "value": {
            "currency": "UAH",
            "amount": 39000.0,
            "valueAddedTaxIncluded": true
        },
        "date": "2015-03-04T14:21:01.006685+02:00",
        "id": "fbccb31b3b864c7b80ca19ebd510ee72"
    }
}

There is need to cancel it:

PATCH /tenders/64e93250be76435397e8c992ed4214d1/awards/fbccb31b3b864c7b80ca19ebd510ee72 HTTP/1.1

{
    "data":{
        "status": "cancelled"
    }
}

HTTP/1.1 200 OK
Location: /tenders/6d01584306ad4138bd78c9cf41056ea3/awards/77272dfb3e9645b4ab499e1d42913b87 HTTP/1.1

{
    "data": {
        "status": "cancelled",
        "contracts": [
            {
                "status": "cancelled",
                "awardID": "fbccb31b3b864c7b80ca19ebd510ee72",
                "id": "40d0fe977c0f4560a1de71ab122a6fae"
            }
        ],
        "suppliers": [
            {
                "contactPoint": {
                    "name": "Розалія Піддубний",
                    "telephone": "014 883 59 49"
                },
                "identifier": {
                    "scheme": "UA-EDR",
                    "id": "0000741"
                },
                "name": "Чуйко-Скопенко",
                "address": {
                    "postalCode": "21100",
                    "countryName": "Україна",
                    "streetAddress": "21284 Данько Cape",
                    "region": "м. Вінниця",
                    "locality": "м. Вінниця"
                }
            }
        ],
        "bid_id": "1af1d3169c5947c3a30450d2f8c8e7a2",
        "value": {
            "currency": "UAH",
            "amount": 39000.0,
            "valueAddedTaxIncluded": true
        },
        "date": "2015-03-04T14:21:01.006685+02:00",
        "id": "fbccb31b3b864c7b80ca19ebd510ee72"
    }
}

Note that there is Location header returned that aid in locating the “fresh” award that is most likely subject for disqualification:

POST /tenders/64e93250be76435397e8c992ed4214d1/awards/ea36a10ad89649ccac253f23d8e0e80d/documents HTTP/1.1
PATCH /tenders/6d01584306ad4138bd78c9cf41056ea3/awards/77272dfb3e9645b4ab499e1d42913b87 HTTP/1.1

{
    "data":{
        "awardStatus": "unsuccessful"
    }
}

HTTP/1.1 200 OK
Location: /tenders/6d01584306ad4138bd78c9cf41056ea3/awards/2beef6aa944c4a8ba0e9654ed5e25993

{
    "data": {
        "status": "unsuccessful",
        "suppliers": [
            {
                "contactPoint": {
                    "name": "Розалія Піддубний",
                    "telephone": "014 883 59 49"
                },
                "identifier": {
                    "scheme": "UA-EDR",
                    "id": "0000741"
                },
                "name": "Чуйко-Скопенко",
                "address": {
                    "postalCode": "21100",
                    "countryName": "Україна",
                    "streetAddress": "21284 Данько Cape",
                    "region": "м. Вінниця",
                    "locality": "м. Вінниця"
                }
            }
        ],
        "bid_id": "1af1d3169c5947c3a30450d2f8c8e7a2",
        "value": {
            "currency": "UAH",
            "amount": 39000.0,
            "valueAddedTaxIncluded": true
        },
        "date": "2015-03-04T14:22:07.937667+02:00",
        "id": "77272dfb3e9645b4ab499e1d42913b87"
    }
}



GET /tenders/64e93250be76435397e8c992ed4214d1/awards  HTTP/1.1

{
    "data": [
        {
            "status": "cancelled",
            "contracts": [
                {
                    "status": "cancelled",
                    "awardID": "fbccb31b3b864c7b80ca19ebd510ee72",
                    "id": "40d0fe977c0f4560a1de71ab122a6fae"
                }
            ],
            "suppliers": [
                {
                    "contactPoint": {
                        "name": "Розалія Піддубний",
                        "telephone": "014 883 59 49"
                    },
                    "identifier": {
                        "scheme": "UA-EDR",
                        "id": "0000741"
                    },
                    "name": "Чуйко-Скопенко",
                    "address": {
                        "postalCode": "21100",
                        "countryName": "Україна",
                        "streetAddress": "21284 Данько Cape",
                        "region": "м. Вінниця",
                        "locality": "м. Вінниця"
                    }
                }
            ],
            "bid_id": "1af1d3169c5947c3a30450d2f8c8e7a2",
            "value": {
                "currency": "UAH",
                "amount": 39000.0,
                "valueAddedTaxIncluded": true
            },
            "date": "2015-03-04T14:21:01.006685+02:00",
            "id": "fbccb31b3b864c7b80ca19ebd510ee72"
        },
        {
            "status": "unsuccessful",
            "suppliers": [
                {
                    "contactPoint": {
                        "name": "Розалія Піддубний",
                        "telephone": "014 883 59 49"
                    },
                    "identifier": {
                        "scheme": "UA-EDR",
                        "id": "0000741"
                    },
                    "name": "Чуйко-Скопенко",
                    "address": {
                        "postalCode": "21100",
                        "countryName": "Україна",
                        "streetAddress": "21284 Данько Cape",
                        "region": "м. Вінниця",
                        "locality": "м. Вінниця"
                    }
                }
            ],
            "bid_id": "1af1d3169c5947c3a30450d2f8c8e7a2",
            "value": {
                "currency": "UAH",
                "amount": 39000.0,
                "valueAddedTaxIncluded": true
            },
            "date": "2015-03-04T14:22:07.937667+02:00",
            "id": "77272dfb3e9645b4ab499e1d42913b87"
        },
        {
            "status": "pending",
            "suppliers": [
                {
                    "contactPoint": {
                        "name": "пан Остап Пелех",
                        "telephone": "+38 (485) 390-29-49"
                    },
                    "identifier": {
                        "scheme": "UA-EDR",
                        "id": "00003195"
                    },
                    "name": "Ємець and Sons",
                    "address": {
                        "postalCode": "21100",
                        "countryName": "Україна",
                        "streetAddress": "93546 John Street",
                        "region": "м. Вінниця",
                        "locality": "м. Вінниця"
                    }
                }
            ],
            "bid_id": "bbb0b1a3344b4d79b67298af4b143bce",
            "value": {
                "currency": "UAH",
                "amount": 40000.0,
                "valueAddedTaxIncluded": true
            },
            "date": "2015-03-04T14:22:11.530927+02:00",
            "id": "2beef6aa944c4a8ba0e9654ed5e25993"
        }
    ]
}

In the case there is another Bid for qualification, there will be Location header in the response pointing at its Award.

Influence of Complaint Satisfaction

If decision of the procuring entity is considered unfair any bidder can file complaint and after proper review the whole awarding process can start from the award in question. When Complaint Review Body satifies the complaint, all awards registered in the system that were issued (including the one that complaint was filed against) are cancelled (switch to cancelled status). New pending award is generated and Procuring Entity is obliged to qualify it again, taking into consideration recommendations in the report of Complaint Review Body.